Online Enrollment FAQs
Online Enrollment FAQs

What is Online Enrollment?

Online Enrollment is a web-based portal for parents and guardians to submit an application to enroll a student new to Gilbert Public Schools. Online Enrollment does not replace the need to go to the building to complete the registration process, but it does allow the form to be submitted electronically, which reduces paperwork and makes the process more efficient.

Is my child’s information secure?

Yes. Users are required to enter unique Parent Login information in order to logon to the system.

What steps are involved with using Online Enrollment?

An Online Enrollment application involves the following steps:

  • Filling out the Online Enrollment application
  • Meeting with a campus representative to finalize enrollment

What information is required to start the Online Enrollment process?

Your first and last name along with your email address will get you access to the online application.
Online Enrollment

I have more than one student in the District. Do I have to start the process multiple times?

No, you only need to start the process one time! Just enter in all of your students’ information under the Student Enrollment Information section.

What information/documentation is needed to enroll?

In addition to completing the enrollment packet, the following documents are required. You can upload some of these documents, -OR- after a campus representative has contacted you, bring the required documentation to the campus to complete the enrollment process.

  • Birth Certificate – Required showing that a student falls within the school district’s minimum and maximum age requirements. Students must be five (5) years old on or before August 31 of the school year for enrollment in kindergarten and six (6) years of age on or before August 31 of the school year for enrollment into first grade.
    The birth certificate is also used to verify the correct legal name. In compliance with federal, state and district guidelines, all students are enrolled using the legal name on the student’s birth certificate UNLESS there has been a court-ordered name change and a photocopy of the legal name change documents are provided at the time of enrollment.
  • Proof of Residency – Arizona Revised Statutes (A.R.S) 15-802(b) requires school districts to obtain and maintain verifiable documentation of Arizona Residency upon enrollment in an Arizona public school. The documentation must be provided each time a student enrolls in a school, and reaffirmed annually.
    • Utility Bill (gas, electric, water)
    • Purchase or Escrow Agreement
    • Lease or Rental Agreement
    • Affidavit of Residency – If you are residing in the home of a relative or friend, you must provide an Affidavit of Residency notarized by the owner/renter. The owner/renter of the home must provide the same proof of residency documentation noted above with the Affidavit.
  • Proof of Immunization – All students entering Arizona public schools are required by law to be immunized. Proof of immunization or a signed waiver is required at the time of enrollment and must include the name of the person, birth date, type of vaccine administered and the month, day and year of each immunization (A.R.S. 15-828).
  • Legal Guardianship or Custodial Documents – Please provide any legal guardianship and/or custody documents regarding the student.
  • Withdrawal Form – Please provide a withdrawal form from the last school the student attended, if applicable.

Is my student automatically enrolled after I submit the online application?

No. Campus staff will contact parent for finalization meeting.

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